LEAN Frog Helps Madison City Schools Find More Hours per Week Through Improved Efficiencies
The LEAN Frog Approach
LEAN Frog assisted the Madison City Schools (MCS) Human Resources and Finance Departments in mapping their current processes. Through this Rapid Improvement Event, LEAN Frog uncovered several challenges including multiple people maintaining multiple databases, duplication of effort with multiple entries and excessive copies, a lack of data and document control and a lack of training on systems such as NextGen and SearchSoft which resulted in failure to fully implement systems.
Utilizing Lean Six Sigma Tools, LEAN Frog analyzed the departments’ work practices and identified process waste and variation. Working shoulder to shoulder with the MCS team, LEAN Frog identified opportunities for improvement and implemented results-based strategies for continuous improvement.
LEAN Frog’s goal was to improve the Human Resources and Finance departments’ work flow. Key results included the following:
- Eliminated over 50 wasteful process steps
- Saved 25-30 hours per week through improved efficiencies
- Optimized NextGen database to serve all users
- Identified opportunities to streamline the use of SearchSoft